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meta:privacy [22 April 2025, 12:51] – gdude2002meta:privacy [28 April 2025, 13:32] (current) – gdude2002
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-<WRAP center round important 60%> +~~hero-subtitle Learn what data we collect, what we do with it, how to object, and what your rights are.~~ 
-This document is a work in progress.  +{{description>Learn what data we collect, what we do with it, how to object, and what your rights are.}}
-We will not collect any of your data until this notice is removed. +
-</WRAP>+
  
 ====== Privacy Policy ====== ====== Privacy Policy ======
  
-Rephasing is an informal organisation run by Gareth Coles, resident in and under the jurisdiction of the Republic of Ireland. This privacy policy will explain how we use the personal data we collect from you when you use our website.+Rephasing is an informal organisation run by Gareth Coles, resident in and under the jurisdiction of the Republic of Ireland. This privacy policy will explain how we use the personal data we collect from you when you use our website, community spaces, and services.
  
 ===== Data Collection & Mangement ===== ===== Data Collection & Mangement =====
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   * [[https://appeal.gg/i/privacy|appeal.gg]]   * [[https://appeal.gg/i/privacy|appeal.gg]]
 +    * Core moderation tool, required for the day-to-day maintenance for our Discord community. Collects and processes data automatically.
   * [[https://pluralkit.me/privacy/|PluralKit]]   * [[https://pluralkit.me/privacy/|PluralKit]]
 +    * Accessibility tool, meant for use by members of plural systems. Doesn't collect any data unless you explicitly configure it.
   * [[https://sapph.xyz/privacy|Sapphire]]   * [[https://sapph.xyz/privacy|Sapphire]]
- +    * Core moderation tool, required for the day-to-day maintenance for our Discord community. Collects and processes data automatically. 
-appeal.gg and Sapphire are core moderation tools, required for the day-to-day maintenance of our community spaces, and they collect and process data automatically. PluralKit is an accessibility tool meant for use by members of plural systems, and it will not collect any data unless you explicitly configure it.+  * [[https://starboardbot.github.io/docs/legal/privacy/|Starboard]] 
 +    * Community tool, used to highlight popular projects posted in our Discord server. Collects and processes data automatically. 
 +    * You can remove your messages from any starboard via the "Apps" menu, accessed by tapping-and-holding or right-clicking on a message.
  
 You can object to and prevent this data collection by leaving the Discord server. You can object to and prevent this data collection by leaving the Discord server.
  
 Additionally, Discord processes and provides access to your data [[https://discord.com/privacy|according to their privacy policy]]. Additionally, Discord processes and provides access to your data [[https://discord.com/privacy|according to their privacy policy]].
 +
 +==== Emails ====
 +
 +We use two email providers, each with their own privacy policies:
 +
 +  * **FastMail:** Our general email provider, which handles incoming email and allows us to respond to your emails directly as needed.
 +    * Fastmail's privacy policy is available [[https://www.fastmail.com/policies/privacy/|on their website]]. We only use this provider when you directly send a moderation- or privacy-related email to us, and as we need to keep track of these emails to maintain our services on a day-to-day basis, we don't currently automatically remove them. If you'd like us to delete the emails you've send us, or remove your address from our contacts, please let us know by contacting us, as explained below.
 +  * **UniOne:** Our transactional email provider, used by our forum and wiki to send you account-related and notification emails, according to your settings on each platform.
 +    * According to their [[https://unione.io/en/gdpr|GDPR compliance page]] and [[https://unione.io/en/privacy-notice|privacy policy]], UniOne stores recipient email addresses in its logs for up to 185 days, and anonymised statistical data for up to 400 days. You can contact them at ''privacy (AT) unione.io'' to have this information removed, but please note that it will affect our ability to send you important emails, such as password reset emails.
  
 ==== Forum (Browsing) ==== ==== Forum (Browsing) ====
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   * Your personal identification information (Name, email address, profile information, username)   * Your personal identification information (Name, email address, profile information, username)
     * Your name, profile information and username are available to the public through the forum's web interface, and are used to associate your identity with your content.      * Your name, profile information and username are available to the public through the forum's web interface, and are used to associate your identity with your content. 
-    * Your email address is used to confirm your account, prevent duplicate accounts, notify you of any account-related issues or changes, and to send you notifications and digests according to your settings.+    * Your email address is used to confirm and recover your account, prevent duplicate accounts, notify you of any account-related issues or changes, and to send you notifications and digests according to your settings. 
 +      * Our forum sends emails to you via UniOne, as explained above.
   * IP addresses and information about your browser, collected for moderation purposes (to allow us to find duplicate accounts, combat spammers, etc.)   * IP addresses and information about your browser, collected for moderation purposes (to allow us to find duplicate accounts, combat spammers, etc.)
   * Content you upload to the forum, including files, media, post text, etc.   * Content you upload to the forum, including files, media, post text, etc.
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 We use the following services as optional authentication providers, and they provide us with a limited set of data when you use them: We use the following services as optional authentication providers, and they provide us with a limited set of data when you use them:
  
 +  * [[https://github.com|GitHub]] -- Provides us with your username, avatar, and email address.
   * [[https://google.com|Google]] -- Provides us with your account ID, name, given name, family name, avatar, and email address.   * [[https://google.com|Google]] -- Provides us with your account ID, name, given name, family name, avatar, and email address.
  
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   * [[https://discord.com|Discord]] -- Provides us with your username, avatar, banner, and email address.   * [[https://discord.com|Discord]] -- Provides us with your username, avatar, banner, and email address.
-  * [[https://github.com|GitHub]] -- Provides us with your username, avatar, and email address. 
  
 We also use Cloudflare, which processes and provides access to your data [[https://www.cloudflare.com/en-gb/privacypolicy/|according to their privacy policy]]. We also use Cloudflare, which processes and provides access to your data [[https://www.cloudflare.com/en-gb/privacypolicy/|according to their privacy policy]].
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   * Your personal identification information (Name, email address, username)   * Your personal identification information (Name, email address, username)
     * Your name and username are available to the public through the wiki's web interface, and they're used to credit you for your edits.     * Your name and username are available to the public through the wiki's web interface, and they're used to credit you for your edits.
 +    * Your email address is used to confirm and recover your account, and to prevent duplicate accounts.
 +      * Our wiki sends emails to you via UniOne, as explained above.
   * Your IP address, stored with each edit and visible only to our admin team.   * Your IP address, stored with each edit and visible only to our admin team.
     * We use this to support our moderation efforts and to block those who vandalize the wiki, including in situations where your account may have been compromised.     * We use this to support our moderation efforts and to block those who vandalize the wiki, including in situations where your account may have been compromised.
- 
-If you object to this data collection, please do not request that we create a wiki account for you. If you already have an account, please contact us directly and we'll delete it. 
  
 We also use Cloudflare, which processes and provides access to your data [[https://www.cloudflare.com/en-gb/privacypolicy/|according to their privacy policy]]. We also use Cloudflare, which processes and provides access to your data [[https://www.cloudflare.com/en-gb/privacypolicy/|according to their privacy policy]].
 +
 +=== Managing Data ===
 +
 +DokuWiki does not provide any self-service account or data management options.
 +
 +Instead, please contact us directly or via ''gdpr (AT) rephas.ing'' if you'd like to exercise your rights.
  
 ===== Data Storage & Security ===== ===== Data Storage & Security =====
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   * **The right to access:** You have the right to request Rephasing for copies of your personal data. We may charge you a small fee for this service.   * **The right to access:** You have the right to request Rephasing for copies of your personal data. We may charge you a small fee for this service.
   * **The right to rectification:** You have the right to request that Rephasing correct any information you believe is inaccurate. You also have the right to request Rephasing to complete information you believe is incomplete.   * **The right to rectification:** You have the right to request that Rephasing correct any information you believe is inaccurate. You also have the right to request Rephasing to complete information you believe is incomplete.
-  * **The right to erasure:** You have the right to request that Rephasiong erase your personal data, under certain conditions.+  * **The right to erasure:** You have the right to request that Rephasing erase your personal data, under certain conditions.
   * **The right to restrict processing:** You have the right to request that Rephasing restrict the processing of your personal data, under certain conditions.   * **The right to restrict processing:** You have the right to request that Rephasing restrict the processing of your personal data, under certain conditions.
   * **The right to object to processing:** You have the right to object to Rephasing's processing of your personal data, under certain conditions.   * **The right to object to processing:** You have the right to object to Rephasing's processing of your personal data, under certain conditions.
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   * **Phone:** ''(01) 765 01 00'' or ''1800 437 737''   * **Phone:** ''(01) 765 01 00'' or ''1800 437 737''
   * **Website:** [[https://forms.dataprotection.ie/contact|Contact Form at dataprotection.ie]]   * **Website:** [[https://forms.dataprotection.ie/contact|Contact Form at dataprotection.ie]]
-  * **Address:**  +  * **Address:**\\ Data Protection Commission,\\ 21 Fitzwilliam Square South,\\ Dublin 2,\\ D02 RD28,\\ Ireland
-    Data Protection Commission, +
-    21 Fitzwilliam Square South, +
-    Dublin 2, +
-    D02 RD28, +
-    Ireland+